![]() ![]() Anything related to payment such as a 485 or or EOB or client statement should not be in the medical chart. ![]() The Centers for Medicare & Medicaid Services (CMS) requires records of providers submitting cost reports to be retained in their original or legally reproduced form for a period of at least 5 years after the closure of the cost report.ĬMS requires Medicare managed care program providers to retain records for 10 years.Īny form that directly relates to the care a client receives should be located in one central place – the medical chart. While the HIPAA Privacy Rule does not include medical record retention requirements, it does require that covered entities apply appropriate administrative, technical, and physical safeguards to protect the privacy of medical records and other protected health information (PHI) for whatever period such information is maintained by a covered entity, including through disposal. Your State may require a longer retention period. HIPAA requirements preempt State laws if they require shorter periods. However, the Health Insurance Portability and Accountability Act (HIPAA) of 1996 administrative simplification rules require a covered entity, such as a physician billing Medicare, to retain required documentation for six years from the date of its creation or the date when it last was in effect, whichever is later. State laws generally govern how long medical records are to be retained. A updated post on record retention with a simple record retention schedule can be found here. ![]()
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